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Nomads Golf Association Charter (1-11-09)
The name of this golf club shall be Nomads Golf
Association, otherwise know as the NGA.
Article II - Purpose
The purpose of
the club is to promote the sport of golf in its ancient and honorable
traditions, to maintain a high standard of sportsmanship, and enjoy the
friendship of its members and their families. To maintain a uniform system of
handicapping as set forth by the USGA Handicap System and issues USGA Handicap
indexes to the members and to provide an authoritative body to govern and
conduct club competitions.
Article III - MEMBERSHIP & RULES
Section 1. Membership shall be available to all GOLFERS (male & female) 21 years of age or older. There shall be at least 10-members, with a maximum membership of One hundred (100). Revised July 13, 2005
Section 2. Memberships in the club are individual and non-transferable. Memberships in the club are for a calendar year. The fiscal year for the club will be February 1st through January 31st.
Section 3. Golfers with a reasonable opportunity to play golf with fellow members and who can personally return scores for posting will receive USGA GOLFNET Handicap Indexes from the club.
Section 4 (waiver for 2008) To remain a member in "good standing", each member must attend a minimum of four (4) monthly golf outings per fiscal year (February - January). Any member living 70-miles or more from Lower Bucks County will be exempt from meeting the "outing participation" requirements. (Golf Trips are excluded, not counted as a monthly golf outing). Revised November 2008
Section 5. The Executive Committee may confer honorary memberships upon those whom they feel have contributed to the advancement of golf (and or the club). The unanimous affirmative vote of the Executive committee shall be required to approve such action.
Section 6. In the event that any member of the club shall commit any act which reflects discredit or disrepute thereon or shall refuse or neglect to comply with the rules and regulations adopted by the Executive Committee or the duly appointed officers, such member shall be subject to suspension or expulsion after (ten days) written notice and the right to be heard, by a vote of two-thirds of the Executive Committee at any regular meeting for such purpose.
Section 7. A Bi-Quarterly meeting of the NGA shall be held on the 2nd week of every other month. The Executive Committee shall provide for the holding of such other meetings as may be deemed necessary or desirable, and they shall call special meetings upon written petition signed by not less than (ten percent of the membership).
Section 8. A legal quorum at any meeting shall be 10% of members present in person or by proxy at any scheduled meeting. Each active member in good standing shall be entitled to 1-vote.
Section 9
Membership dues shall be $50 per year. Hole-in-1 fund will be $20 per
year. The USGA-GOLFNET handicap service (provided by Keystone Public Golf
Association) shall be $15 per year (or the current fees charged by KPGA).
Such amounts as they deem to be adequate to operate & maintain the club. All
money's collected shall accrue to the benefit of the membership. Annually, if
payments are made after the 28-February, members will be charged with a $10 late
fee. Revised November 2008
Associate Membership - Shall be issued a USGA-GOLFNET handicap through the
NGA at a rate of $25 per year. Member will be responsible for posting of all of
their scores. Associate members will not have the ability to participate in any
other club functions. Added November 2005
Section 10. Hole-in-One Fund will be in a guaranteed bank account for payment when a member hit’s an ace in a NGA trip or outing. An official NGA outing must be available for all NGA members to attend; it must be posted on the web site and listed in the current NGA newsletter. The “Hole-In-One” fund will be capped at $2000. Additional aces will receive remaining balances or funds in $2000 increments. The NGA will always maintain a minimum of two (2) $2000 Hole-In-One funds for members to win. Revised November 2008 a. Golf Trips will be considered an official NGA outing if all the following criteria are met.
1. First, the golf trip must be organized by a full member of good standing of the NGA (previous year) and open and available for all members of the NGA to attend.
2. Secondly, all information regarding the trip (contact person with phone and email address, location, arrival and departure dates, all of the courses to be played, all expenses (including green fees, travel, and accommodations), and travel options shall be available to the NGA membership no less then 90 days prior to the golf trip via email to the membership and posted on the NGA website.
3. Thirdly, more then 50% of the golf trip participants must be full members of good standing of the NGA.
4. Lastly, if a hole-in-one is hit, it must be witnessed by at least 2 other golfers, one of which must be another NGA member of good standing. Revised January 2008 b. Annually, if no Hole-in-one is hit at an NGA event prior to August 1, the NGA will use entire 3rd Hole-in-1 fund to subsidize the buffet & prizes for the annual “NGA Singles Club Championship” outing. The buffet will take place at the venue of the outing. Added November 2008
Section 11. New members joining after December 31,2004 will pay a one time-Initiation fee of $10 plus all other annual fees.
Section 12 Any member non-compliant with Article III Section 4 during any fiscal year shall NOT be eligible for membership renewal the following year at standard membership & Hole-in-1 rates. Membership dues will be increased to $70 per year & Hole-in-1 fund will be increased to $35 per year until member becomes current for a fiscal year. Any member who is unable to meet the four (4) outing requirement rule due to a physical disability or any other valid reason, member may petition the Executive Committee for waiver of this rule. Revised November 9, 2005
Section 13. All members must participate & be issued a USGA-GOLFNET handicap index through the NGA for a $15 annual fee. USGA-GHIN handicap program provided by the Keystone Public Golf Association for the current fees charged by the KPGA (currently $15 per members). Added November 2005.
Section 14. Member scoring the “Low Net score” and Low Gross scores at each outing (April 1st - November 1st) will entitle the member a bonus point for the “Win-A-Round” Standings. Revised July 14, 2004
Section 15. Members
securing USGA handicap through another agency must have USGA handicap # verified
by Handicap Director. Added Nov. 9, 2005.
Members can receive an USGA handicap index through the NGA (Keystone Public
Golf Association - club member) for a $10 per year annual fee. Added January
2005
Section 16. Winning a “Closest to the Pin” hole at any “monthly outing” or NGA golf trips will entitle the member a bonus point for the “Win-A-Round” Standings. Added November 2004
Section 17. Yardage (Tee Box)
The official yardage at all sanctioned NGA events will be played from the closest tee box to 6300-yards. (Revised 11-Jan-09’)
a. To be eligible to compete & win "Closet to the Pin contests" and to be eligible to win the "Hole-in-One fund" for hitting an ace, members must play from the "NGA sanctioned tee box". (Closest tee box to 6300-yards).
b. Anyone who is 60 years of age or older at the time of the outing "may" elect to play from the tee box directly in front of the official NGA tee box for that outing. The senior would still qualify to participate in the "low net" and "closest to the pin" competitions as well as hole-in-one at the outing. Added November 2007
c. Any member (59 or younger) "may" elect to play from the tee box in front of or behind of official sanctioned tee box, (handicaps will be adjusted to the tee box being played). However, those members (59 or younger) deciding to play from a shorter tee box than the official NGA outing tee box will not be eligible for the hole-in-one fund and closest to the pin contest for that outing.
Section 18. In any competitive completions (low net, match-play tournament, singles club championship or member-member club championship's) Starting with the 2008 season, each participating member would receive strokes for the event based on 100% of their course handicap for all club championships).
Section 19. For the purpose of compensating NGA Executive Committee, members will receive the following for their help in the week-to-week operations, participation & “latent expenses”.
Web Master: All Membership fees (Dues, HIO Fund & Handicap) fees paid by the NGA.
Recording Secretary: Receive 1/2 green fees to the "Club Championship" singles outing fees paid by the NGA.
Outing Coordinator: Paid Membership dues and paid green fees to "Club Championship" singles outing fees paid by the NGA.
Treasurer: Receive 1/2 green fees to the "Club Championship" singles outing fees paid by the NGA.
Handicap Chairman: Receive green fees to the "Club Championship" singles outing fees paid by the NGA.
Revised November 2008
Section 20. Member participating in a minimum of five (5) NGA outings between April-Aug. 30 of each year and having the lowest “Net Score Average” will win a $55 green fee credit that must be used between September – November of year. Added September 2008
Section 21. To be eligible to compete in the Club Championship (Singles) each member must attend a minimum of 4 outings prior to the "SINGLES" CLUB CHAMPIONSHIP. Added November 2008
Article IV - EXECUTIVE COMMITTEE & ELECTION OF OFFICERS
The powers, management and government of the club shall be vested in, exercised, conducted and controlled by the Executive Committee. The club shall, however, be governed basically in accordance with democratic principles, and to that end, except to the extent that vested rights of third persons dealing with the club may be affected, each power of duty conferred by these by-laws upon any officer or committee created by the club or Executive committee there of shall be subject to the control of the Executive Committee and to the same extent, each power or duty conferred upon the Executive Committee shall be subject to the control of the membership.
Section 1. The Executive Committee will consist of the President, Vice-President, and Treasurer, Handicap Director, Outing Coordinator, Recording Secretary, Web-Master, Competition Committee & Rules chairman. All must be in good standing of the Nomad Golf Association. And they shall exercise all powers of management of the club not specifically excepted by these By-Laws.
Section 2. Each elected position will be 2-year terms. All offices expire every two years on January 31st.
Section 3. Nominations for all offices will be held every two (2) -years at the November NGA monthly meetings. Nominations will also be accepted be emailing the current Treasurer/Secretary of the NGA.
Section 4. Elections will be held at January NGA meeting every 2-years.
Section 5. The Executive Committee will meet on the 1st Wednesday in June & November of each year to plan the direction of the club.
Article V - AMENDMENTS TO BY-LAWS
The Executive Committee shall have the power to repeal or amend any of the club by-laws. Any action by the Executive Committee to amend the by-laws will become effective after a majority vote, approving such action, by the club members present at the meeting. In addition, for this action to become effective, the majority vote must equal, at a minimum, 10% of the total number of Club members.
Article VI- OFFICERS AND COMMITTEES
PRESIDENT
1. To preside as chairman at all meetings of the club. To ensure that the by-laws and the rules and regulations of the club are properly and equitably enforced, and to report to the Executive Committee or to the membership of the club any infractions by member(s) or group (s) there of.
2. To cause an audit to be made of the books and records of the club, as necessary.
3. To maintain members listing of all club members. This list will be mailed to all members in April of each year.
4. The President and Outing Controller will coordinate all activities associated with club golf trips, including establishing committees to accomplish the goal of the activity.
5. Will be a member of the Executive Committee, and preside over the annual Executive Committee meeting.
6. Will correspond with Outing Coordinator with any worthwhile events or news for newsletter.
1. During periods of absence or disability of the President, to perform his duties until he is able to resume them or until he is replaced, by a special meeting of the members.
2. To arrange and direct all of the club's amusements, celebrations or social events. To appoint such person (s) or committees as necessary to aid in the performance of his duties.
3. Responsible for coordinating all “closest to the pin” and or “low net” contests at all outings. Each outing shall have a minimum of two (2) closest to the pin contests.
4. Will be a member of the Executive Committee.
7. Will correspond with Recording Secretary with any worthwhile events or news for newsletter or web site.
1. To record the handicap of each club member that returns scores on forms provided by the NGA after each tournament or outing.
2. To review all handicaps of members for accuracy and possible adjustment bi-yearly.
3. To make available to the Web Master a listing of all club members' current handicap.
4. Will be a member of the Competition Committee.
5. Will be a member of the Executive Committee.
6. Will correspond with Recording Secretary with any worthwhile events or news for newsletter or web site.
WEB MASTER: (Not an elected position)
1. Maintain, up-date and keep web site (www.nomadsgolfing.com) current and available to all NGA members & the World Wide Web.
2. Will be a member of the Executive Committee.
3. Will correspond with Recording Secretary with any worthwhile events or news for newsletter.
1. Maintain club checkbook, pay all bills submitted, and retain vouchers for bills submitted.
2. Use standard accounting practices to establish an accounting system unique to the needs of our club. The system designed to satisfy our needs would clearly show the total amount of money received and spent on a tournament basis. The system will also clearly state the club's financial solvency on a continual basis.
3. A bi-monthly accounting report will be provided to the membership at each bi-monthly meeting, and will be made available to any member upon request. The report will include, at a minimum, a reconciliation of the previous month's tournament revenues and expenditures, identification of all pre-tournament deposits by tournament for the current fiscal year, assets of the club (by category) and in total, total available cash, identification of club liabilities by dollar amount, breakdown of how the revenue generated from the annual renewal of club membership has been spent and the remaining balance, and a summary of the financial condition of the club.
4. Collect all monies associated with the renewal of new and existing club members. Deposit all funds in the club's checking account, after completing the renewal process. Create a new membership list for club members, and present a summary report of the renewal process to Executive Committee at the next bi-monthly meeting.
5. To coordinate all activities associated with annual renewal of existing club membership and new membership, including transmittal of this information to the NGA. These activities include any change in membership information, required to be submitted to the NGA that is maintained by the club.
6. Will be a member of the Executive Committee.
7. Will correspond with Recording Secretary with any worthwhile events or news for newsletter or web site.
1. To secure tee times for all outings for the current season a minimum of 4-days in advance.
2. To purchase awards, trophies, gift certificates, or prizes to the winners of outings and meetings as he deems appropriate.
3. To coordinate the mailing or e-mailings at the beginning of each bi-monthly season with a current NGA schedule to all members.
4. Email the club web master a copy of the current schedule for posting on the club web site. The green fees charged by each course.
5. To give the club President and web master a copy of the listing of players, by tee times, for each outing.
6. Will correspond with Recording Secretary with any worthwhile events or news for newsletter or web site.
7. Will be a member of the Executive Committee.
1. The Competition committee will consist of at least 3-current NGA members, one of which will be the Handicap Director.
2. Competition committee will determine each year’s formats of completion for annual NGA club championship outings.
3. Chairman will keep Outing Controller, web master informed on all current and proposed formats and outings being planned.
4. Committee will determine the number of flights for each year’s club championships. Number of flights may change year to year due to the amount of current active members.
5. Chairman of the Competition committee will be a member of the Executive Committee.
6. Will delegate the responsibility of purchasing prizes, beverages, and food for annual “Singles Club Championship” buffet.
7. Will correspond with Recording Secretary with any worthwhile events or news for newsletter or web site.
1. To judge and rule on any controversy at any competitive outing.
2. Will be a member of the “Competition Committee”.
3. Will be a member of the Executive Committee.
4. Will correspond with Recording Secretary with any worthwhile events or news for newsletter or web site.
Article VII - CHECK WRITING
The two officers of the club shall be listed on Checking account and be authorized to sign checks. TREASURER
And VICE-PRESIDENT will have authorization to write checks for the club.
No significant amount of the Club's annual membership dues will be spent without approval by the members of the Club. Approval or disapproval of the expenditure will be determined by a simple majority vote of the members present at the meeting.
Significant means any amount over ($150.00) one hundred & fifty dollars.